Student Employment Checklist

Issue/Question

Steps for new student employment.  

Environment

  • Student 
  • Federal Work Study 
  • Institutional Work Study 

Cause

A student employee has been hired by a BHSU department - you will need to be sure this checklist is followed before you can begin working. 

Resolution

Before you Begin Employment

  1. Complete the New Hire Packet that you receive through DocuSign. This is the PowerForms link sent by the Supervisor (or HR) to the student:  
  2. Visit HR to provide your verification documents. These documents MUST be submitted before you begin employment or on your first day of employment. If you are unable to meet this deadline, reach out to HR before you begin working. These documents include I-9 verification documents and bank information. 
    1. I-9 verification documents: choose one List A documents OR choose one List B and one List C document.USCIS Form I-9 page listing acceptable identity and employment authorization documents in three columns.
    2. Banking Information: you can provide a voided check OR a bank statement OR a MICR Letter OR a screenshot of your online bank information with your full name, full routing number, and full account number listed. 
  3. Ask your supervisor if your work authorization (ePAF) has been submitted. This is what allows us to pay you for work! 
  4. Please review the checklist:
  5. Black Hills State University student employment checklist with HR steps, I-9 documents, timesheets, and contact info.If everything above is checked off, you may begin employment! 

Before Your First Pay Day (time sheets are generally due the 22nd of the month) 

  1. Visit SD Board of Regents Portal- ask your supervisor to explain how to fill out a time sheet. 
  2. Fill in your hours EVERY DAY that you work. Mistakes happen when you wait until the last day. 
  3. If you do not submit your time sheet by the deadline, the next opportunity to receive payment will be at the end of the next payroll period. BHSU employees are paid once per month. Pay day is the last working day of the month. 
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