Student Employment Checklist

Issue/Question

Steps for new student employment.  

Environment

• Student 
• Federal Work Study 
• Institutional Work Study 

Cause

A student employee has been hired by a BHSU department - you will need to be sure this checklist is followed before you can begin working. 

Resolution

Before you Begin Employment

1. Congratulations! You’ve received an employment offer. Notify HR with the following information: 
   1. Full name and email address of new hire 
   2. Hiring department (COLA, athletics, residence life, etc.) 
   3. Supervisor Name 
   4. Expected start date 
2. Complete the New Hire Packet that you receive through DocuSign. This is a link sent by HR.  
3. Visit HR to provide your verification documents. These documents MUST be submitted before you begin employment or on your first day of employment. If you are unable to meet this deadline, reach out to HR before you begin working. These documents include I-9 verification documents and bank information. 
   1. I-9 verification documents: choose one List A documents OR choose one List B and one List C document.
   2. Banking Information: you can provide a voided check OR a bank statement OR a MICR Letter with your full name, full routing, and full account number listed. 
4. Ask your supervisor if you work authorization (ePAF) has been submitted. This is what allows us to pay you for work! 
5. If everything above is checked off, you may begin employment! 

Before Your First Pay Day (time sheets are generally due the 22nd of the month) 

1. Visit portal.sdbor.edu - ask your supervisor to explain how to fill out a time sheet. 
2. Fill in your hours EVERY DAY that you work. Mistakes happen when you wait until the last day. 
3. If you do not submit your time sheet by the deadline, the next opportunity to receive payment will be at the end of the next payroll period. BHSU employees are paid once per month. Pay day is the last working day of the month.