Timesheet Access

Issue/Question

Accessing hourly time sheets and submitting hours for supervisor approval.

Environment

  • Faculty
  • Staff
  • Student

Cause

Hourly employee's submitting their hours worked every month. 

Resolution

  1. Visit Ellucian Experience. 
  2. It should automatically sign you in. If it doesn't, sign in using your @BHSU.edu or @yellowjackets.bhsu.edu email account credentials.
  3. Authenticate using Duo, if required. 
  4. Click on Employee Dashboard.
  5. Black Hills State University employee dashboard with training guides, job updates, and faculty staff quick links.
  6. On the right side, under "My Activities," select "Enter Time" (or Request Time Off if needing leave).
  7.  My Activities dashboard with Enter Time and Request Time Off options
  8. Find the current month's time sheet. 
    1. Pay periods run from the 22nd of the month to the 21st of the next month. 
    2. Example: The "June" pay period will list the dates May 22, 20xx through June 21, 20xx. 
  9. Students/Part-time/Non-Benefit Eligible employee's should only be adding time to "Hours Worked." 
  10. Hourly full-time staff members should add hours to Hours Worked, Holiday, Administrative Leave, and Inconvenience Pay. Submit any other time through the Leave Request System. 
  11. Salaried full-time staff and faculty members should add hours only to Administrative Leave. Holiday hours are added automatically by the system. 
  12. Adding Hours: 
    1. Click on the day that you worked and enter the number of hours you worked for that day.
    2. Timesheet entry screen with March 10 selected, 8 hours worked entered, and Save button at bottom right.
    3. Be sure to Save your hours before moving on. 
    4. At the end of the pay period, you will need to submit your total hours worked. The due date for time sheet submission is typically 9:00 AM on the 22nd of the month. 
    5. Timesheet summary with 81.50 hours, routing status, and a highlighted Submit button.
    6. Click "Submit" - your supervisor's name should appear at the bottom of the screen. If the supervisor listed is not your supervisor, please reach out to Human Resources. 

In the event the timesheet deadline was missed, Supervisors may send their employees a PowerForm link to complete a timesheet in Docusign. Powerform through docusign 

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