W2 Access and W4 Changes

Issue/Question

Electronic Access of W-2 and Updating your W-4 exemptions. 

Environment

  • Benefits 
  • Faculty 
  • Staff
  • Adjunct
  • Student

Cause

If you have opted-in to electronic access of your W-2, the form will not be mailed to you. You can also update your W-4 exemptions and additional withholding through the Employee Dashboard on the Ellucian Experience page. 

Resolution

W2 Electronic Access: 

  1. Visit Ellucian Experience.
  2. Select “Employee Dashboard”.
  3. Black Hills State University employee dashboard with training guides, quick links, and job update notices
  4. In the Pay Information section, select the drop down box for "Taxes," select "W-2 Wage and Tax Statement." Select the Year and BHSU, then click on "Display."
  5. Employee payroll portal showing pay stubs, direct deposit information, deductions history, taxes, and job summary.

  6. Tax forms menu showing W-4, W-2, W-2c, and 1095-C, with W-2 wage and tax statement highlighted.
  7. W-2 Wage and Tax Statement page with tax year and employer dropdowns, plus a Display button.
  • If you need to access a prior years W-2, System Payroll Center now has a TDX Ticketing system set up for W-2 Reprint requests. Employees (including current and past), can click on the below link, enter in their information, and request a W-2 Reprint.
  • SDBOR Payroll CenterThis will bring you to the SPC webpage within the Board of Regents website. Once there, click on the W-2 Reprint Request button at the bottom half of the page. From there, click the Request W-2 (Dark Blue Box). If you have any questions or need assistance with this request, please contact SD State Payroll ​​​​​​.​

W4 Updates:

  1. Visit Ellucian Experience.
  2. Select Employee Dashboard.
  3. In the Pay Information section, click on Taxes, and select W-4 Employee's Withholding Allowance Certificate.
  4. From this screen, you can update the information yourself.
  6. Employee W-4 federal tax withholding form showing filing status, dependents, and additional withholding details.If you are adding additional withholding from your pay check: 
    1. The additional withholding amount will be pulled from your pay check every month. Do not enter the total for the year.  

Please contact Human Resources if you need further assistance.

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