The costs of the method of transportation (state vehicle) requested are:
- Car - 5 passenger - .45 cents/mile
- 7 –passenger minivan - .59 cents/mile
- 12-passenger van - .76 cents/mile
- 4-wheel drive pickup 5 passenger - .58 cents/mile
- 9-passenger suburban - .62 cents/mile
- 8-passenger Swarm Mobile - .51 cents/mile
In-State Travel Requests are no longer required for Finance Office use. Departments may continue to require travel requests for budget tracking.
For officers and employees traveling on official state business shall be computed on the following schedule:
Effective October 1, 2024, the maximum in-state lodging reimbursement rate will increase to be consistent with the actual cost of in-state lodging, not to exceed the rate set by the General Service Administration (GSA). The standard rate of $110.00 per night will apply to travel in all counties in South Dakota, except for those specifically listed by the GSA.
Primary Destination County Maximum Lodging Rate : Standard Rate Applies for all locations without specified rates $110.00 per night
Counties with Specified Rate:
Deadwood/Spearfish-Lawrence County: October: $140.00; November – April: $110.00;May – September: $140.00
Hot Springs- Fall River/Custer Counties: October – May: $110.00; June – September: $161.00
Rapid City- Pennington County: October – May: $110.00; June – August: $158.00; September: $110.00
- A state employee may be reimbursed at higher rates than the applicable in-state travel, lodging, or meals if it is determined that the higher rates would result in a savings to the state. Requests for prior approval for expenses of higher rates, along with three (3) quotes, shall be submitted to the Budget Office prior to travel. The Budget Office will obtain the necessary approval, from the state auditor, and notify the requestor. Prior approval of travel expenses is required if a state employee is to be reimbursed at higher rates.
- For use of a privately owned trailer house for sleeping accommodations while on in-state or out-of-state official state travel, an allowance of $8.00 per day plus parking fees and electricity costs, with the total not exceeding $26.00 per day.
Allowance for Meals: effective July 1, 2019
- Breakfast-$6.00
- Lunch-$14.00
- Dinner-$20.00
- or a maximum of $40.00
Meals allowable:
- Breakfast
When leaving before: 5:31 am
When returning after: 7:59 am
- Lunch
When leaving before: 11:31 am
When returning after: 12:59 pm
- Dinner
When leaving before: 5:31 pm
When returning after: 7:59 pm
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The State Auditor’s Office has provided clarification regarding the reimbursement of breakfast meals during travel:
Effective immediately, if a meal is PROVIDED while an employee is away from their home station, it cannot be claimed for reimbursement. This includes continental breakfasts, with the only exception being when the continental breakfast is provided by the lodging accommodation—in which case, it is not considered a provided meal and can be reimbursed.
Notes to help clarify what this means for the SDBOR:
For a meal to be considered “provided,” the event agenda or program must explicitly list “continental breakfast.” If it is listed, it is assumed to be available to attendees and therefore not eligible for reimbursement.
- If the event offers only light refreshments—such as coffee, donuts, muffins, or similar items—and does not label it as a “continental breakfast,” then a breakfast meal may be claimed as per diem and reimbursed.
- Continental breakfasts provided by lodging accommodations are not considered provided meals and per diem can be claimed for reimbursement
RESERVING STATE VEHICLES
To schedule a state vehicle, submit an online vehicle request form located on the Facilities Services Tab in Jacket Connect Knowledge Base. Keys may be picked up at the Facilities Services Office from 7:00am to 5:00pm. Please contact the Facilities Services Office at 605-642-6244 if special arrangements are required for before or after hours pick up.