W2 Access and W4 Changes

Issue/Question

Electronic Access of W-2 and Updating your W-4 exemptions. 

Environment

  • Benefits 
  • Faculty 
  • Staff
  • Adjunct
  • Student

Cause

If you have opted-in to electronic access of your W-2, the form will not be mailed to you. You can also update your W-4 exemptions and additional withholding through the Employee Dashboard on the Ellucian Experience page. 

Resolution

W2 Electronic Access: 

  1. Visit Ellucian Experience.
  2. Select “Employee Dashboard”.
  3. Uploaded Image (Thumbnail)
  4. In the Pay Information section, select the drop down box for "Taxes," select "W-2 Wage and Tax Statement." Select the Year and BHSU, then click on "Display."
  5. Uploaded Image (Thumbnail)

  6. Uploaded Image (Thumbnail)
  7. Uploaded Image (Thumbnail)
  • If you need to access a prior years W-2, System Payroll Center now has a TDX Ticketing system set up for W-2 Reprint requests. Employees (including current and past), can click on the below link, enter in their information, and request a W-2 Reprint.
  • https://sdbor.edu/departments/human-resources/system-payroll-center/This will bring you to the SPC webpage within the Board of Regents website. Once there, click on the W-2 Reprint Request button at the bottom half of the page. From there, click the Request W-2 (Dark Blue Box). If you have any questions or need assistance with this request, please contact Payrollssc@sdstate.edu ​​​​​​.​

W4 Updates:

  1. Visit Ellucian Experience.
  2. Select Employee Dashboard.
  3. In the Pay Information section, click on Taxes, and select W-4 Employee's Withholding Allowance Certificate.
  4. From this screen, you can update the information yourself.
  5.  
  6. Uploaded Image (Thumbnail)If you are adding additional withholding from your pay check: 
    1. The additional withholding amount will be pulled from your pay check every month. Do not enter the total for the year.  

Please contact Human Resources if you need further assistance

Print Article