Tables

Issue/Question

Title II ADA Compliance: Tables

Why is it Important?

• Allows screen readers to interpret data accurately.
• Supports logical navigation through rows and columns.
• Improves clarity and consistency for all users.

Environment

• Use tables only when presenting structured data - not for layout or design purposes.

Cause

Title II ADA Compliance

Resolution

How To Use It

Insert Tables using built-in tools. include clear headers for rows and columns. Avoid merged cells and complex layouts.

Put the table title above the table, not inside it. This makes it easier for screen readers to read the title before the data.

Tips for Tables

1. Use Header rows.
   1. Always define a header row using the "Header Row" setting in Word or Excel. This allows screen readers to announce the column name as users navigate through the table.
2. Enable Keyboard navigation.
   1. Ensure users can tab through the table logically. In Word or Excel, users can use arrow keys or tab to move cell by cell. Avoid using merged cells that disrupt the navigation order.
3. Provide Table summaries or captions.
   1. Include a brief description of the table's purpose or visible title in Word. This helps users understand the context before diving into the data.

Example

A table showing registration dates and student academic years should include column headers like "Date" and "Academic year." Avoid using tables to position images or text blocks

Tips for Checking Accessibility

Use the Table Design tab in Word to assign header rows and columns. Use the Accessibility Checker (Review > Check Accessibility) to flag missing headers or layout misuse.

For additional information visit the links below:

When to use tables: Ensuring accessibility for all

Data Tables in Microsoft Word, PowerPoint, Excel, and PDFs