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The registration form with breakdown of costs, must be attached to the voucher. If meals and/or lodging are included, those meals and/or lodging must be deducted from the registration fee and included as rates allowed. If registration fee shows breakdown of meals, the actual banquet fee will be allowable.
Only one banquet fee per trip is allowed. A paid receipt for registration fee must be attached to the travel payment detail. Advance payment of conference and workshop fees can be allowed if advance payment is required and/or there is a significant discount allowed for advance payment.
Processing for advance payment of registration should be requested at least 30 days in advance of registration deadline. A signed statement regarding the reimbursement to the state for a missed workshop must be on the voucher for advance payment.