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The Finance Office has implemented a more stringent rule regarding the 60 Day Travel Reimbursement Rule..
Clarification of the 60-day travel reimbursement submission rule: Pursuant to South Dakota Administrative Rule 3:05:03:03.1, claims for travel expense must be submitted within sixty days after the last date of travel. To be considered as submitted, the claim must be audited and entered in the Banner system prior to the sixty-first day. Travel reimbursement requests not submitted within the 60-day travel requirement will not be reimbursed.
1. Only one out-of-state trip may be claimed per voucher. A "trip" is determined by a return to the employee's home station.
2. Receipts for certain types of expenses which typically have a unique dollar amount, such as airline tickets, registration fees, out-of-state lodging, and car rentals should not be combined on the same voucher line.
3. Subordinates should not be the only approved/processor of their supervisor's travel.
4. All travel must have a "Leave" date and time and a "Return" date and time.
Additional information for student teaching supervisors and faculty traveling between the BHSU main campus and the BHRC is listed below:
For Student Teaching Supervisors:
1. Trips within South Dakota during a semester may be submitted no later than 60 days after the last travel date. However monthly submission is recommended.
2. Trips outside of South Dakota shall be submitted within 60 days of each trip and cannot be combined with any other trip.
Faculty Travel between BHSU-Spearfish and BHRC-Rapid City:
Trips for the semester shall be submitted no later than 60 days after the last travel date.